Digitize workflows.
Standardize documentation.
Keep clinician oversight.
OTRACK structures occupational therapy assessment workflows, automates scoring, and drafts reports — while all clinical interpretation stays with the licensed practitioner.
What teams typically need
Cleaner documentation, consistent scoring, and faster report drafting — without changing how clinicians think.
What is OTRACK?
OTRACK brings structure to OT assessment documentation — organized multi-domain workflows, automated score calculations with scale conversion, and professional report drafting with full therapist edit control.
The goal: less manual scoring, fewer documentation gaps, and more time for patients — without shifting clinical responsibility from the practitioner.
Core outcomes
- Standardized assessment documentation across clinicians and sites
- Reduced manual scoring and report drafting time
- Stronger continuity through structured data capture
- Clear edit trails and versioning for accountability
Features
Built for real clinic life — structure where it matters, flexibility where it counts.
Structured assessment workflows
Organize evaluation flow across domains so key elements are captured consistently, every time.
Automated scoring & scale conversion
Real-time calculations and scale conversion to reduce manual errors and rework.
Professional report drafting
Template-based drafting with manual overrides, tracked edits, and version control.
Pre-assessment intake
Secure intake forms with theme highlighting for therapist review before evaluation.
Access controls & audit trails
Role-based access and audit logging to support accountability and operational governance.
Implementation flexibility
Designed to integrate with existing practice processes and documentation expectations.
Security & Privacy
GDPR & HIPAA-aligned by design
Privacy and security controls are built to support organizations operating under GDPR and HIPAA requirements. Specifics depend on your deployment configuration and operational processes.
Note: Compliance is an organizational outcome. We provide technical controls and documentation to help you meet your obligations.
Controls supported
- Encryption in transit and at rest (deployment-dependent)
- Role-based access and least-privilege permissions
- Audit logs for access and data changes
- Consent and data lifecycle controls (GDPR-ready patterns)
- BAA and vendor DPA support as applicable
Research & Resources
Clinical evidence and documentation resources for practitioners and researchers.
Standardising Occupational Therapy Assessment: A Framework for Structured, Digital ADL Documentation in Older Adult Care
Independent validation in development
Secondary data analysis using population-level ageing datasets is currently in development, examining OTRACK domain scores as predictors of real-world outcomes including residential care admission and home care utilisation.
Framework foundations
The OTRACK taxonomy is grounded in the OTPF (4th ed.), the ICF activities and participation framework, and two decades of clinical practice in older adult community and inpatient mental health settings.
Request Pricing
Tell us about your practice — we'll respond with pricing options and implementation details.
What you'll receive
- Pricing tiers based on clinician count and deployment needs
- Implementation options and timeline
- Security & privacy documentation overview (DPA/BAA support as applicable)
- Demo scheduling if requested
Developed With Clinical Expertise
Gwen O'Regan, Occupational Therapist
OTRACK was developed in collaboration with Gwen O'Regan, OT, ensuring the platform reflects real-world clinical workflows, structured assessment methodology, and professional documentation standards.
Yourtechy.com LLC
Technology development and platform maintenance by Yourtechy.com LLC (Delaware).
Interested in white-labeling or multi-site deployment? Mention it in your pricing inquiry.